An APA report citation follows the format: Author or Organization. (Year). Title of report (Report No. Number). Publisher. URL. If the publisher and author are the same, omit the publisher name to avoid repetition.
How to Cite a Report in APA 7th Edition
Citing reports requires the organization name or individual author, publication year, italicized report title, report number (if available), publisher name, and URL. If the report has no publisher apart from the authoring organization, the publisher name is omitted at the end of the citation.
The basic format for citing a report is:
APA Report Citation Examples
| Scenario | APA 7th Edition Citation |
|---|---|
| Organization as author (WHO) | World Health Organization. (2023). Global health status report (Report No. WHO/2023.1). https://www.who.int/publications/report-123 |
| Individual author (Govt Report) | Smith, J. A. (2022). Water quality standards in federal regions (Report No. EPA-450-B). Environmental Protection Agency. https://www.epa.gov/water-report |
| Corporate Annual Report | Microsoft. (2023). 2023 Annual Report. https://www.microsoft.com/investor/annual-reports |
Key Rules for Report Citations
- Author vs Publisher repetition: If the organization listed as author is also the publisher, omit the publisher name to keep the reference clean.
- Report numbers: If the document contains a report/brief number, write it in parentheses after the title: `(Report No. 123)`.
- Italics: Italicize the title of the report. Use sentence case capitalization.
- No location: Publisher location is not required in APA 7th edition references.
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Frequently Asked Questions
How do I cite a report in APA format?
To cite a report in APA 7th edition: Author or Organization. (Year). Title of report (Report No. Number). Publisher. URL. For example: World Health Organization. (2023). Global health status report (Report No. WHO/2023.1). World Health Organization. https://www.who.int/...
What counts as "Grey Literature" in APA format?
Grey literature refers to research and publications produced by organizations outside of traditional academic publishing routes. This includes government reports, policy briefs, company annual reports, working papers, fact sheets, and white papers. They are cited using the report format.
Who is listed as the author when citing a report from an organization?
If the report was written by a specific group or organization (like the World Health Organization or NASA) rather than named individual researchers, use the full name of the organization in the author position. When the author and publisher are the same, omit the publisher name at the end of the citation to avoid repetition.
Should I include report numbers in APA citations?
Yes, if the report has a specific tracking number or publication code (e.g. Report No. WHO/2023.1, or Policy Brief No. 45), include it in parentheses immediately after the report title. If there is no report number, omit this element from the citation.
Is this APA report citation generator free?
Yes, this tool is 100% free with no registration required. Paste a report URL for auto-fill or enter details manually.